PERSONAL ASSISTANT | HOUSE MANAGER FOR MILFORD, MICHIGAN FAMILY
Our clients in Milford are seeking an experienced Personal Assistant and House Manager to manage their family’s household. This will be an on-site position; occasional work may be done remotely.
We are looking for a local Michigan candidate with a minimum of 5 years of Personal Assistant and/or House Management experience. We are unable to review resumes that do not meet these exact specifications.
Responsibilities will include, but are not limited to:
- Oversee and coordinate all family calendars and scheduling activities, including aligning the principal's calendar with her various work calendars and coordinating with her other executive assistants
- Coordinate comprehensive travel logistics, including booking flights, hotels, and car services, with the ability to create detailed itineraries. Ensure sufficient travel time by checking drive times for each meeting or appointment
- Must be proficient in Microsoft Office with expertise in Word and Excel and experienced in efficient document creation and data management
- Manage principal’s personal correspondence; respond to emails and document requests on behalf of principal as requested
- Perform miscellaneous household errands and tasks such as dry cleaning pick-up and drop-off, personal shopping, and occasionally providing transportation for family members to appointments
- Organize and create efficient systems to enhance the functionality of the household
- Supervise and provide guidance to housekeeper/elder caregiver on staff. Ensure execution of tasks such as packing/unpacking for travel, daily packing of lunches for the principal, and maintaining and checking household inventory
- Coordinate with contractors and vendors as needed
- Manage all household purchases, including grocery deliveries, cleaning supplies and miscellaneous household and personal items, to maintain a well-stocked home
- Schedule and supervise cleaning services (e.g., professional carpet cleaning, chandelier cleaning/maintenance, window washing)
- Schedule and oversee timely preventative maintenance for home systems, including HVAC, generator, water heater, and softener systems
- Ensure well-kept and functional outdoor spaces, demonstrating knowledge of landscaping and maintaining outdoor systems, including sprinkler systems, seasonal landscaping, and snow removal
- Oversee construction and home renovation projects, with the ability to assist in coordinating home decorating activities
- Purchase, wrap, and ship birthday, holiday, and thank you cards and gifts for extended family and friends, as requested, as well as coordinate annual holiday card preparation and mailing
- Assist with planning special events (e.g., parties, charity fundraisers), including being onsite for events as needed
- Advance the home and guest rooms before guest arrivals (e.g., work with the housekeeper to make sure linens are clean; guest bathrooms are well-stocked)
- Research different options based on specifications and provide recommendations (e.g., restaurants, shows, travel destinations, gift ideas, etc.)
- Manage meal delivery services and weekly chef services
This is a full-time role (40 hours) with a regular daytime schedule (TBD), Monday through Friday. The expectation is flexibility and availability to address any special situations that come up outside of normal working hours, such as staying later to prepare for a dinner party, coordinating travel logistics when the principal is traveling, or general household emergencies; travel may be required on occasion.
Being vaccinated and boosted is required; one must be willing to test for COVID regularly due to working around an elderly mother.
You must be cat hair-free; the principal is allergic to cats.
Location: Milford, MI
Contract Length: Full-time/permanent
Schedule: Monday through Friday with flexibility for weekends, holidays, and emergencies. Times are TBD.
Salary and Benefits: $40-45/hour (salaried), health care benefits, cell phone cost reimbursement, and mileage reimbursement.
Must pass background and reference check.